Special Power of Attorney Format: Sample for One Specific Task
A special power of attorney (SPA) authorises one defined act, for one purpose, often for a fixed time. It is the safest kind of power to give because it ends when the task is complete.
Typical uses
- Collecting original documents, keys or a possession letter from a builder or society.
- Attending the registration of one document as your representative where the law permits presentation by an agent.
- Appearing before one office for one application, for example a mutation, a utility transfer or a certified copy request.
- Receiving one payment, refund or deposit on your behalf.
- Signing one agreement on your behalf after you have approved its final text.
Special power of attorney format
Non-judicial stamp paper or e-stamp certificate of value Rs. ______________ as applicable in the State of ______________
E-stamp certificate No. ______________ Date of issue ______________
Stamp duty depends on the State and the type of document. Confirm the correct value before printing.
SPECIAL POWER OF ATTORNEY
BY THIS SPECIAL POWER OF ATTORNEY, I, Ramesh Kumar Sharma, S/o Late Shri Mohan Lal Sharma, aged about 58 years, residing at Flat 302, Shanti Residency, Navrangpura, Ahmedabad, Gujarat 380009, holding PAN ABCPS1234K (the "Principal"), appoint Suresh Kumar Sharma, S/o Late Shri Mohan Lal Sharma, aged about 52 years, residing at 12, Gulmohar Park Society, Satellite, Ahmedabad, Gujarat 380015, my younger brother (the "Attorney"), to act for me only for the limited purpose stated below.
The Attorney is authorised:
- To do the specific act described in this deed, namely to collect the original sale deed, possession letter and society share certificate of Flat 302, Shanti Residency, Navrangpura, Ahmedabad from Shanti Builders and to sign the handover receipt.
- To sign all letters, receipts, applications and forms that are strictly necessary to complete that act.
- To appear before the concerned office, builder, bank or authority for that purpose and to produce identity documents and this deed.
This is a special (limited) power of attorney. The Attorney shall not do any act beyond the purpose stated above, and nothing in this deed authorises the sale, gift, mortgage or transfer of any of my property. This power is valid until the task above is completed or 31 March 2027, whichever is earlier, unless revoked earlier by me in writing.
I agree to ratify and confirm whatever the Attorney lawfully does within the scope of this deed.
Signed at Ahmedabad on 14 October 2026.
WITNESSES
1. Name: ______________
Address: ______________
Signature: ______________
2. Name: ______________
Address: ______________
Signature: ______________
Attested before me on ______________
Name of Notary ______________ Registration No. ______________
Seal and signature of Notary ______________
Registration, if required: Sub-Registrar office ______________ Document No. ______________
Write the task precisely
The whole value of a special power lies in the description of the task. Name the property, office, file number, document and date wherever possible. Compare:
| Too vague | Clear |
|---|---|
| To deal with my flat. | To collect the original sale deed, possession letter and share certificate of Flat 302, Shanti Residency, Navrangpura, Ahmedabad from Shanti Builders and sign the handover receipt. |
| To handle my bank work. | To submit my KYC update form and collect my new debit card for Savings Account XXXX4521 at the Navrangpura branch. |
| To attend court. | To appear before the Court of the Civil Judge, Ahmedabad, in Case No. ____ of 2026 on the next date to receive a copy of the order. |
Field guide
| Field | What to write | Tip |
|---|---|---|
| Task | The single act, with identifiers. | Use nouns a clerk can check: numbers, addresses, dates. |
| Validity | Until the task is done or a date, whichever is earlier. | Short validity reduces misuse. |
| Pay fees | Optional power to pay charges you will reimburse. | Untick if the agent should not spend money. |
| Witnesses and notary | Two witnesses; notarise if the office asks. | Ask the office in advance what it needs. |
General vs special at a glance
| Point | General power | Special power |
|---|---|---|
| Scope | Many kinds of acts | One defined act |
| Duration | Usually until revoked | Ends with the task or a date |
| Risk of misuse | Higher | Lower |
| Acceptance | May be questioned if wording is wide or old | Usually accepted for the exact act |
Do
- Mention the reference numbers of the matter.
- State that no other act is authorised.
- Attach ID copies.
- Keep a copy of what the agent signed.
Do not
- Use a special power for repeated tasks; draft a general one instead.
- Add sale or mortgage powers to a one-task deed.
- Forget to state the validity.
Frequently asked questions
Does a special power of attorney need to be registered?
Usually not, unless it relates to immovable property in a way your State requires to be registered, or it is used to present a document for registration, in which case section 33 of the Registration Act sets how it must be authenticated.
Can I write a special power of attorney on plain paper?
Stamp duty is payable on powers of attorney in most States, so plain paper may make it inadmissible or unacceptable. Use stamp paper or e-stamp of the value your State specifies.
Can a special power be extended?
Make a fresh deed rather than altering an old one. Altered deeds raise doubts.
Who keeps the original?
The agent needs the original to act. Keep a photocopy and ask for it back once the task is done.
Please note: these templates are for general information and are not legal advice. Laws, stamp duty, notarisation and registration rules vary by State. Consult an advocate for your case. This is an independent website, not a law firm and not a government office.