Authorization Letter Format: Authority Letter Samples
An authorization letter (also authority letter or letter of authority) lets someone do one specific thing for you, such as collecting a cheque book, submitting documents or signing on a portal for your company.
Authorization letter format (individual)
Pooja Nair
Flat 11, Palm Grove Apartments, Kakkanad, Kochi, Kerala 682030
98470 12345, pooja.nair@example.com
Date: 14 October 2026 Place: Kochi
AUTHORIZATION LETTER
To,
The Branch Manager, Federal Bank, Kakkanad Branch, Kochi
Subject: Authorization to collect my new cheque book for Savings Account No. XXXXXXX4410 on my behalf
Dear Sir / Madam,
I, Pooja Nair, residing at Flat 11, Palm Grove Apartments, Kakkanad, Kochi, Kerala 682030, authorise Mr. Rahul Menon, my brother, holding Aadhaar ending 7788, to collect my new cheque book for Savings Account No. XXXXXXX4410 on my behalf.
I am unable to visit personally. Please accept this letter and the identity proof of Mr. Rahul Menon for this purpose only, on or before 31 October 2026.
Specimen signature of Mr. Rahul Menon: ______________________
Copies of my identity proof and that of Mr. Rahul Menon are enclosed.
Stamp paper / e-stamp, if the receiving office or State law requires: Rs. ______________ Certificate No. ______________
Notarised / attested on ______________ by ______________ Registration No. of notary ______________
Registration, if required: Sub-Registrar office ______________ Document No. ______________
Authority letter format (company or firm)
Pooja Nair
Flat 11, Palm Grove Apartments, Kakkanad, Kochi, Kerala 682030
98470 12345, pooja.nair@example.com
Date: 14 October 2026 Place: Kochi
LETTER OF AUTHORITY
To,
The Proper Officer, Goods and Services Tax Department
Subject: Authorisation of signatory
Dear Sir / Madam,
We, Coastline Logistics Private Limited, hereby authorise Mr. Joseph Mathew, Senior Executive (Accounts) to act on behalf of the company for the following:
To sign and file returns and replies on the GST portal for the company
To appear before the GST officer for verification
To receive notices and orders on behalf of the company
This authority is given under Board resolution dated 1 October 2026 and shall remain valid until revoked in writing. The signature of the authorised person is attested below.
Signature of authorised person: ______________________
Stamp paper / e-stamp, if the receiving office or State law requires: Rs. ______________ Certificate No. ______________
Notarised / attested on ______________ by ______________ Registration No. of notary ______________
Registration, if required: Sub-Registrar office ______________ Document No. ______________
Authorization letter or power of attorney?
| Authorization letter | Power of attorney | |
|---|---|---|
| Use | One simple task, often at one office | Legal acts, property, banking, ongoing affairs |
| Formality | Plain letter, signed | Stamp duty, witnesses, notary, sometimes registration |
| Acceptance | At the office’s discretion | Generally required for legal acts |
If the task involves signing legal documents, property or court matters, use a special power of attorney.
Frequently asked questions
Should the authorised person carry ID?
Yes, with a copy of your ID and the letter.
Is authorization letter spelled authorisation in India?
Both spellings are used and mean the same.
Please note: these templates are for general information and are not legal advice. Laws, stamp duty, notarisation and registration rules vary by State. Consult an advocate for your case. This is an independent website, not a law firm and not a government office.