Undertaking Format: Letter of Undertaking Sample
An undertaking is a written promise to do, or not do, something. Institutions rely on it when they give you time or a concession, so state exactly what you promise and by when.
Undertaking format
Pooja Nair
Flat 11, Palm Grove Apartments, Kakkanad, Kochi, Kerala 682030
98470 12345, pooja.nair@example.com
Date: 14 October 2026 Place: Kochi
UNDERTAKING
To,
The Registrar, ABC College of Engineering, Thrissur
Subject: Undertaking regarding admission to B.Tech (Computer Science), application No. 2026/CS/0457
Dear Sir / Madam,
I, Pooja Nair, residing at Flat 11, Palm Grove Apartments, Kakkanad, Kochi, Kerala 682030, hereby undertake as follows:
I will submit my original migration certificate on or before 30 November 2026.
If I fail to submit it by that date, the college may cancel my provisional admission.
I will abide by all rules and regulations of the college.
I give this undertaking voluntarily and understand that the institution will rely on it.
Stamp paper / e-stamp, if the receiving office or State law requires: Rs. ______________ Certificate No. ______________
Notarised / attested on ______________ by ______________ Registration No. of notary ______________
Registration, if required: Sub-Registrar office ______________ Document No. ______________
Typical undertakings
- Submit an original document by a date (migration, transfer certificate).
- Follow hostel or college rules.
- Return an advance or equipment.
- Not to engage in specified conduct during employment.
Do
- Give a firm date.
- Say what happens if you fail.
- Keep a copy.
Do not
- Promise what you cannot control.
- Use vague words like “soon”.
Frequently asked questions
Is an undertaking legally binding?
It can be, depending on the context. Undertakings given to a court are binding and breach can be contempt.
Does an undertaking need stamp paper?
Usually not for institutions. Some offices ask for it on stamp paper or notarised.
Please note: these templates are for general information and are not legal advice. Laws, stamp duty, notarisation and registration rules vary by State. Consult an advocate for your case. This is an independent website, not a law firm and not a government office.